Localization Academy

Project Assistant

⚠️ This job was posted more than 2 weeks ago and may no longer be active

The position of Project Assistant is a key player at TransPerfect. This position plays a supporting role to the Production Team and reports to the Production Department Manager.

Position responsibilities:

  • Complete administrative tasks including project set-ups, creating and tracking schedules for individual projects and department.
  • Monitoring job distribution list, and flag issues related to the project
  • Dealing with high volumes of emails on a daily basis
  • Organizing documents; scanning hard copies on to the network; printing files for major projects
  • Issuing Certificates of Translations (COT) for all projects and updating the tracker
  • Billing; contacting linguists to resolve issues such as invoice/word count discrepancies; data entry
  • Assist Project Managers to review documents with a strong focus on names, numbers, missing text, punctuation/spelling, grammar, adherence to instructions, proper use of glossaries/memory/reference materials, formatting, or any other significant issues
  • With the guidance of a Project Manager, manage simple projects: Placing jobs, setting up jobs; contacting linguists, setting up deadlines, and negotiating prices
  • Perform other special projects or duties when required.

Essential skills and experience required:

  • 0-1+ years of Project Management experience; preferably within a localization, technical or corporate environment (Fresh graduates with relevant internship experience are welcome to apply)
  • Superior written and spoken communication skills
  • Strong organizational skills, attention to detail, and the ability to multi-task
  • Ability to prioritize and schedule tasks and work in a team environment.
  • Must be willing to learn new things, be open to challenges and thrive on success
  • Strong computer skills
  • Working knowledge of Microsoft Office applications

Valued but not required skills and experience:

  • Relevant industry experience
  • Fluency in Mandarin and/or Cantonese
  • Translation and Localization
  • Project Management