We are an innovative company that has been working in the translation and localization industry for the past 14 years and are looking for a Proposal Specialist/ RFP Writer with proven experience and a strong understanding of SAM (System for Award Management) and GSA (General Services Administration) processes, specifically to join our dynamic team. As a key member of our sales department, you will play a pivotal role in shaping our client-facing proposals and presentations. This is an opportunity to showcase your outstanding writing, strategic thinking, and creativity within the translation industry to win exciting projects.
Key Responsibilities:
Proposal Development: Lead the end-to-end development of compelling and client-centric
proposals, ensuring alignment with client requirements and company objectives.
SAM and GSA: Ensure compliance with SAM and GSA guidelines, policies, and regulations.
Maintain and update GSA schedules, ensuring accuracy and compliance with terms and conditions.
Strategy and Planning: Collaborate with cross-functional teams to define winning strategies, value propositions, and differentiation points. Develop a clear roadmap for each proposal.
Manage proposal timelines, deliverables, and internal approvals, ensuring timely submissions.
Track the status of existing opportunity responses and manage opportunity data for assigned pitches, proposals and RFPs, including outcomes collection
Cover tight turnaround proposals within the required timeframes and meet deadlines – including flexibility in after-hours and occasional weekend responsibilities
Participate in pitch debrief sessions to identify areas of strength and areas for improvement across content and process
Content Creation: Write and edit persuasive content, clearly articulating our capabilities, project
approach, and value proposition. Ensure content is tailored to specific client needs and
showcases our strengths.
Graphics and Visuals: Oversee the creation of engaging visuals, diagrams, and infographics that
enhance the visual appeal and effectiveness of proposals.
Compliance and Quality Assurance: Ensure all proposals are compliant with RFP requirements,
align with company standards, and undergo thorough quality checks.
Coordination: Act as the primary liaison between the sales team, subject matter experts,
project managers, teaming partners and senior leadership to gather necessary information for
proposals.
Market Research: Stay informed about industry trends, market demands, and competitor
offerings to incorporate relevant insights into proposals.
Database Management: Maintain a repository of standardized content and project profiles for
efficient proposal creation.
Presentation Development: Assist in the creation of impactful client presentations that highlight
our strengths and tailored solutions.
Qualifications/Skills:
Bachelor’s degree in Marketing, Communications, Business, or a related field.
Minimum of 4 years of experience in proposal management, preferably in translation, localization, or other related industry.
Exceptional writing and communication skills, and the ability to articulate clearly and
influentially.
Proficiency in Microsoft Office Suite and proposal management software (InDesign, etc.).
Strong project management and organizational abilities.
Creative thinking and ability to craft compelling narratives.
Maintain oversight of the proposal content to ensure that the client’s requirements are clearly
addressed and that the finished proposal is in alignment with the bid strategy.
Must have prior proposal writing experience.