If you are a project manager figuring out how to create a project more efficiently on Memsource, then you are on the right page!
In this video of the newest series, you will learn all about creating projects in Memsource with six different jobs and all under 30 seconds! In addition, you will find many handy mouse and keyboard shortcuts to speed up your routine tasks!
Andrej Zito
Hi there, this is Andrej from Localization Academy. What you have just seen is my attempt to create the projects and jobs in Memsource in the most efficient or the optimized way. In this video, what I’m going to do is I’m going to break down for you what you have seen in the beginning, and I’m going to explain this to you. So hopefully this will teach you something and maybe give you some ideas how to go about filling any forms on the websites. So let’s get right into it. So my starting point is the list of the projects in Memsource. As you have seen, I did a bunch of these trials. First of all, of course, you have to click the new project. That’s one thing maybe that possibly could be sped up Memsource, from what I know, doesn’t have any keyboard shortcuts. Within the project management view. I know there are keyboard shortcuts for the translation editor. But not in this view, like for example, if you press N, it would go to the new projects window. So just clicking. OK, first thing, I’m just going to click into the field, just like you would probably do as well. And here at the bottom right, you can see how I’m using my keyboard. So I’m just typing the name of the project. Now, I’m already have to be fast with this, I already am selecting the source language. And this is my first tip I would say is that sometimes it can be faster to navigate through the fields using keyboard. So if you hit a tab, you should always move to the next field in the form. So after I finished typing Darkest Dungeon, the name of the project, I pressed apt, and that’s what put me into the source language field. So I can already start selecting the right language, instead of me having to go grab my mouse, and then click the field because when I was typing the name of the project, another thing is that I was using both my hands on the keyboard. So using the tab, I can immediately sort of jump into the source language, instead of having to go and grab my mouse with my right hand and then moving the mouse to the source language field. Another trick that will be here, and that is how I select the source language. Whenever you have this drop down list with a lot of options. Maybe some of you don’t know that, but if you just start typing text on your keyboard, it will automatically try to match the value in the drop down list. So here you can see me Type E, N, G, which already put me if I can put it here, yep, this is where I typed E, N. So I was fine just typing E and N didn’t even need to type E and G. So E, N already put me to the, to the area around in the huge drop down list where we have all the
Andrej Zito
versions of English. And because I want to say like English, United States, I cannot just type English, I don’t know bracket U, which would put me to the right value, because it take takes a long time. And I’m not even sure if it handles the spaces correctly. So I just type E, N, G, but as we know, right, now, you can just type E N to put myself close to the values that I need to do. So next thing that I do is I press Enter, and enter opens up the drop down list the same way that you would do if you just clicked here with your mouse. And then what I’m going to do is because I practice this, you can see hear this as next next but what this actually means is that I press page down twice. So I know that page down once is not enough so I did page down twice, which shows the value that actually want to select already here. And then I just select it with my mouse so I could keep using keyboard but I will have to move the active selection many times so in this case I think it’s better to use a mouse to do the final selection. So that’s selecting the United States. Next thing, we’re going to select target languages, what you could do is you could let me show it to you actually, in the projects, but you can always do is you can still type. So the reason why I jumped there is because I typed G, E, R on my keyboard and find it here. Okay, so what I told you before is that when you type something, it tries to jump and match the value in the list. So you can still use that. But what I think here is more efficient is to utilize the search field. So I’m going to utilize this because it means I can also search for things for the countries that are in the brackets. So here I searched for G, E, R. And it gives me only the values that match the sort of like a filter. And G, E, R is the the free letters that I need to see Germany here without having to do any scrolling. Another thing when it comes to selecting these values, this is what I learned when I was preparing for this video. And that is that normally, I would just select the value and click the arrow, but what I’ve learned is that you can just double click. So if you double click, click, double click, it adds the value to the list of selected target languages. Now when it comes to searching for the other two languages, which is Japanese and Czech, there are again multiple ways how you could do that. You first need to remove the filter, which is the search field that we’ve been using so far, what you could do is you could go and click here to the right side, which would delete this and then you can start typing Japanese or Czech. What I think because I’m already here with my mouse in this area, I think for me, it’s slightly more efficient to just go up and double click. So this is where I double click which selects everything. And then I when I start typing, it does the same thing as this one. So it deletes the value and it already starts typing the new one. So for Japanese, I know that I just need to type J. So I type J and select Japan, then for Czech, all I need is C, Z. And I’m going to add Czech Republic. So here, I’m not using Tab to move to the Due Date field. Because I think since we are using this field, it would still first jumped this element, then this element, maybe even this element, and then it would jump to the Due Date field. So this is where I’m just using standard mouse. And it’s a standard date picker where you just I don’t know, click and you get this pop up. And here I just select next Friday, not not much to say here. I don’t know how to optimize this. So we select the due date, scroll down, click Create Project. And then immediately when it’s created, I click a new job. And then create a new job by adding new files. And this is something where maybe I need to slow it down a little bit.
Andrej Zito
So this dialog, you can see in a lot of the places where you have to import or upload the files, right. So it doesn’t have the option to allow you to drag and drop files, which I think is more convenient than using these choose files. But this is a standard, at least on Windows. This is a standard Windows way how you can select files that will be uploaded to the platform to the server. So on purpose, I left this location to be in a different place that we want it where we have the files. But I’m going to actually grab the location from FreeCommander. So FreeCommander is something that I learned to use a long, long time ago, even actually, before we had the Windows since um, that also we were using things like I don’t know Norton commander, something like that, where you have this two panels, and you can do files between, you can do file operations between these two. But one of the best things that I’ve learned in Moravia when I started in the industry long ago, and I’m still using it to this date is something that you’re going to see right here. So my files are actually the files that I need to upload into the project are stored in this folder. So I moved to that folder and I’m going to do Ctrl, Enter. And what this does is that it copies the path, this folder into the clipboard. So now that I have the path to the folder copied, I just Ctrl, V it here. And for some reason this is showing very poorly, I don’t know why. Okay, you can see it here. So Alt, Tab. And of course, I’m using Alt, Tab to move between the Memsource platform, which now has this window dialog open and FreeCommander. So okay, so here you can see Ctrl, V, so it pasted the path to the folder where I have the files, and then I just hit enter. So it opens that location. The reason why I do this way, do it this way is because otherwise, maybe let me show you otherwise. And this is what I think a lot of you would be doing is that if you’re here, and you need to go somewhere, you will either I don’t know, try to navigate slowly through things, you know, open things and click things, and so on. So this way, if I already have the folder open somewhere, like in my FreeCommander, I just grab and copy the path to it. And then I’m able to get right into it instead of having to navigate through it. Okay, here, once I’m inside the folder, I just click inside this location, and I do Ctrl, A to select all the files, that should be pretty standard shortcut. And once everything is selected, I just hit Enter, and it should open all the files, which means it’s going to be adding them into the job. And I think we missed this actually, because it’s so fast. Yes, after I add the files, I just hit Create and leave the settings as default. And then the jobs are being already processed by Memsource. And that means that your project is, let’s see created with the six jobs, I still owe you the explanation about how we copy the path. It’s not something that’s that’s default, you need to set it up. So there’s this thing here, define keyboard shortcuts. And I think if you’re using total commander, which I think is a paid one, you have the option to do this as well, you just need to find it in the options. And what we’re looking for is this thing, copy file path to clipboard, Unc. So I have set this command to copy the files to Ctrl, Enter again, it’s something that I was taught when I was I don’t know 1819 When I started in Moravia, and since then I’m using the same shortcut. So that’s shortcut. Let me open Notepad. That shortcut gives you add to where you are, so I can also point it to a file.
Andrej Zito
So again, if you are trying to select the file if you need to navigate to it, if you already have the right folder or the right file open in FreeCommander or other file manager, you can simply just copy the add to it from FreeCommander and then paste it to the Open dialog that comes with Windows or probably Mac as well. So that’s it from me for this video if you would like to see maybe different types of operations in Memsource. Or if you would like to see how I can create projects and jobs in other platforms. Let me know below in the comments. And if you learn something out of this video, please make sure you give it a like and feel free to subscribe to the channel. I’ll see you in some other video. Bye bye!
